I. General Information:

  • Position: Employee
  • Accounting department
  • Direct management:
  • Working time:

II/ Purpose of debt accounting work

Manage all debts of the company.

III/ Specific tasks of debt accounting:

1. Receive economic contracts of departments:

  • Check the content and terms of the contract related to payment terms.
  • Add new customer code and supplier code to Solomon for new customers
  • Edit the above code for customers and suppliers with transfers or changes
  • Enter the contract code in the Finance and Accounting Management Software to track each contract of each customer

2. Receive requests to confirm debts with customers and suppliers

3. Confirm (Release) sales invoices and payment documents

4. Check debt:

  • Customers buy goods according to each offer and based on the signed sales contract, checking the value of the goods the customer wants to buy, the credit limit and payment term that the company accepts for each customer.
  • Customers purchase goods according to the signed economic contract, check the quantity, type of goods, accompanying accessories, selling price, and payment term.
  • Check details of each customer's debt according to each debt arising document, payment due date, overdue amount, and notify the sales department, debt collection officer and upper management staff.
  • Check the debt details of each supplier and each department according to each document generating the payable debt, payment deadline, overdue debt amount, PP amount and notify purchasing departments and staff. Superior management
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5. Regularly communicate with departments/Contract administrators about the status of contract implementation.

6. Monitor customer payment status, when customers pay, separate debts according to contract and sales invoice.

7. Monitor the implementation of domestic and foreign goods and service purchase contracts of the departments.

8. Urging and directly participating in debt collection for bad debts, long-term debts, and prepaid debts to suppliers that are past the deadline for importing goods or receiving services

9. Prepare accounting entries to transfer debts for goods and services with branches/companies

10. Periodically confirm debt with branches/companies

11. Prepare exchange rate adjustment entries and related adjustments of departments, customers, and suppliers

12. Check the debt report on the software.

13. Prepare debt and special debt reports

14. Prepare debt payment notice

15. Prepare reports on the implementation of contracts and general information about debts.

16. Check debt data to prepare debt confirmation records for each customer and each supplier.

17. Advance debt of company/branch officials:

  • Daily, monitor advance payment deadlines and remind payment when due, detailed by each subject and department
  • Every week, notify the list of general advances and the list of each overdue advance to each subject and department.
  • At the end of the year, confirm advance payments with each officer and department.

18. Entrusted debt:

  • Manage UT contracts for each customer: check the content, record the UT contracts when receiving the contract.
  • When the goods arrive, on the basis of the invoice, customs declaration to check, compare, look up the product code, enter the software, print the warehouse receipt, invoice for entrusted goods return. Determine invoices, enter software for arising operations (other operations section).
  • Check the data entered into the software, print a list of documents and send it to the chief accountant for control
  • Receive controlled documents for storage.
  • Monitor the implementation of contract and remind payment when due.
  • Adjust exchange rate differences according to each contract when completed.
  • Check, compare and confirm entrusted debts for each contract, each customer, and each department.
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19. Other debts:

  • Goods section: monitor and remind to carry out procedures for loan repayment and warranty payment when goods are available.
  • Other receivables and payables: monitor and remind payments when they arise.
  • Check, compare and confirm accounts receivable and payable for each customer and each department.

20. Loans to individuals and company officials:

  • Manage contracts, payment records of personal and employee loan contracts.
  • Monitor contracts and remind payments when due.
  • Liquidate old and new contracts when they arise.
  • Adjust entries for exchange rate differences that arise.
  • Calculate interest payable for each object and each contract.

IV/ Standards:

Academic levelGraduate
QualificationFinancial accountant
English levelEnglish – Level C or higher
Practical experienceAt least 1 year as a professional accountant
Other requirementsCareful, persistent, good communication
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