General accountant's work 

1. Daily work of general accountant

A general accountant must have a clear understanding and grasp of operations, as well as solid professional expertise and accounting standards. General accounting is domestic-oriented, meaning that a general accountant will check and ensure accuracy, timeliness and correct reflection of data and arising economic operations. General accountants are responsible for detailed and general data of accounting books. There are many places where general accountants also prepare and are responsible for financial statements and reports. Their daily work can be listed as follows:

  • Provide guidance to other accounting staff by coordinating activities and answering questions.
  • Collect and process information, accounting data, and accounting documents through arising economic operations such as: Enterprise activities related to the enterprise's production and business process: Can be purchase and sale of goods, CCDC, assets,... perform Cash collection/payment, etc.
  • Accounting for income, expenses, depreciation, fixed assets, debts, other operations, VAT.
  • Monitor and manage debt.
  • Monitor and calculate actual production costs for each product; loss rate of raw materials, accompanying materials and unfinished production costs.
  • Check and monitor inventory rotation (Import-Export-Inventory), inventory time at each warehouse through warehouse general accounting.
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2. Monthly work of general accountant

Every month, general accountants are responsible for:

  • Track and monitor monthly warehouse reporting data and product norms.
  • Calculate salaries for officials and employees and make deductions based on salary.
  • Prepare a table to allocate short-term and long-term prepaid expenses, tools, etc. Accounting for those allocations
  • Calculate and depreciate fixed assets. Accounting for depreciation of fixed assets.
  • Inventory fixed assets periodically every 6 months;
  • Compare and provide detailed data on monthly allocations, prepayments, and deductions;
  • Perform allocation and transfer entries.
  • Prepare Tax Reports according to regulations.
    – For example: Prepare VAT declaration, personal income tax.. For details you can refer to:
  • Monitor and check the preparation of output VAT invoices, input VAT invoices, and personal income tax
  • Prepare Internal Reports as required by Managers such as: Management reports (Financial reports, total cost reports, revenue reports...)

3. Quarterly work of general accounting

  • Every quarter, companies and businesses need to submit tax declarations, so general accountants need to do the following tasks:
  • Prepare VAT and personal income tax declarations quarterly (If the enterprise is eligible to declare VAT quarterly).
  • Prepare a provisional quarterly CIT declaration.
  • Prepare reports on quarterly invoice usage.
  • Prepare internal reports (As required by management)
  • Synthesize accounting data from the Receivables, Payables, warehouse accounting, payment accounting, tax accounting, cost accounting modules, create a balance sheet for accounts;
  • Check and compare detailed data of each section with the ledger;
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4. Annual work of general accountant

– Work at the beginning of the year:

  • General accountants need to pay license tax (for businesses that are already operating)
  • Submit license tax declaration and license tax (For newly established businesses)
  • Perform accounting entries at the beginning of the new fiscal year such as:
  • + Carry forward profit and loss of the old fiscal year
    + Accounting for license tax costs in the new fiscal year.

– Year-end work

  • Check the balance between detailed and general accounting data
  • Check whether the ending balance is reasonable and matches the detailed reports.
  • Prepare a balance sheet for the annual account.
  • Prepare corporate income tax and personal income tax finalization declarations
  • Financial statements.
  • Prepare management reports (as requested by management)
  • Print books according to regulations (cash books, bank books, inventory import and export reports, detailed books, etc.)

The general accountant has the authority to directly request accountants to adjust operations when errors are discovered; Require accountants to provide timely and complete reports according to regulations

In addition, a general accountant needs to have relationships with all employees and departments in the company; Receive direction and report to the accounting department; Receive information and information directly from accountants

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Furthermore, a general accountant must also have relationships with the tax department, banks, customers, suppliers...

Above are the most basic tasks that a general accountant must do, and depending on each business, the job may change according to the requirements of the business.

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